Rikols

Uploading Data

Upload your vehicle fleet and department information to start managing recalls with Rikol. This guide walks you through the process using our provided Excel templates.

Download our Excel templates before uploading to ensure proper formatting and prevent errors.

Sample Templates

Upload vehicle information including VINs, departments, and vehicle details

Upload department information and organizational structure

Download Templates

Go to the "Upload" section in the sidebar navigation

Click "Download Assets Sample" or "Download Department Sample"

Open the files to understand the required column structure

Vehicle Data Template

Required Fields

  • VIN: 17-character Vehicle Identification Number (must be unique)
  • Tag Number: License plate or asset identifier
  • Year: Vehicle manufacturing year
  • Make: Vehicle manufacturer (e.g., Ford, Chevrolet)
  • Model: Vehicle model name
  • Department: Department responsible for the vehicle
  • County: Geographic location
  • Company Code: Your organization identifier

Optional Driver Fields

  • Driver First Name, Last Name, Email, Phone Number
  • VINs must be exactly 17 alphanumeric characters
  • Department names must match your organizational structure
  • All required fields must be completed

Department Data Template

Configure your organizational structure with:

  • Department names and IDs
  • Manager information
  • Contact details
  • Company codes

Upload Process

Format your data using the sample templates

Click "New Upload" in the Upload section

Browse or drag your Excel file to the upload area

Check the data preview for formatting issues

Click "Confirm Upload" and wait for completion

Supported File Types

  • Excel files (.xlsx, .xls) - Recommended
  • CSV files (.csv) - For simple data
  • File size limit: 10MB maximum

Best Practices

Data Preparation

  • Use provided templates exactly as formatted
  • Validate all VINs are unique and correctly formatted
  • Ensure department names are consistent
  • Remove empty rows and extra formatting

Quality Checks

  • Test with small batches first
  • Verify VIN format (17 characters, alphanumeric)
  • Confirm department names match your organization
  • Check for duplicate entries

Common Issues

  • Duplicate VINs: Each vehicle must have a unique VIN
  • Invalid VIN format: Must be exactly 17 alphanumeric characters
  • Missing required fields: Complete all mandatory columns
  • Department mismatches: Verify department names are exact matches

After Upload

Once uploaded, your vehicle data will be automatically checked against NHTSA recall databases. You can:

  • View vehicles in the dashboard
  • Monitor recall status updates
  • Manage department assignments
  • Track recall compliance

Troubleshooting

If upload fails:

  1. Check file format - Ensure it matches the sample template
  2. Validate required fields - All mandatory columns must be filled
  3. Review error messages - Read specific error details
  4. Contact support - Reach out if issues persist

After uploading vehicles, Rikol automatically monitors for new recalls and updates your dashboard when recalls are found.